Format and programme worksheet
Editable event planning worksheet. Replace the placeholders and duplicate records as needed.
For product launches, conferences and awards. Adapt the relevant sections; these are not timing or capacity prescriptions.
Event: [name]
Programme owner: [name]
Version: [version]
Client approver: [name]
Common agenda test
Record 1
Session or moment: [session]
Purpose: [why]
Audience action: [listen/discuss/try/decide]
Content owner: [name]
Format: [format]
Dependencies: [needs]
Output recipient: [name]
For every addition: what moves, what is removed, and who approves that trade-off? [answer]
Product launch message and demonstration
Primary announcement: [approved wording or owner]
Record 1
Asset / moment: [reveal/demo/media brief]
Product or message approval: [name/version]
Guest question answered: [question]
Demonstration readiness owner: [name]
Truthful alternative: [approved alternative]
Release status: [status]
[ ] Launch objective distinguished from activation/participation objective.
[ ] Reveal continues into an explanation and next step.
[ ] Media access, message and release timing approved.
[ ] Product claims remain with authorised client owner.
[ ] Alternative demonstration is accurately described.
Conference sessions and speakers
Record 1
Session: [session]
Speaker/moderator: [name]
Brief sent: [date]
Content approved: [status]
Checked version: [version]
Arrival/holding owner: [name]
Output/follow-up: [action]
Breakouts: [allocation method / approved rooms / hosts / close signal / output recipient]
Panel questions: [collection owner / moderator / selection explanation / unanswered route]
Awards cycle and register
Record 1
Category: [category]
Approved result source: [restricted source]
Presenter: [name]
Citation/name approval: [version]
Trophy ID and check: [ID/status]
Recipient readiness: [owner/status]
Cue version: [version]
Representative cycle rehearsal: [introduction → recipient movement → handover → photograph if planned → exit]
Observed constraints: [notes]. Agreed programme revision: [decision/approver]. Do not convert an observation into a universal award timing promise.
Final programme gate
[ ] Purpose and sequence approved.
[ ] Content and technical readiness recorded separately.
[ ] Releasing and receiving owners named for transitions.
[ ] Exceptions have an approved alternative or decision checkpoint.
[ ] Host and operating teams receive the same released sequence.