Town-hall and Q&A worksheet
Editable event planning worksheet. Replace the placeholders and duplicate records as needed.
Event: [name]
Communications owner: [name]
Programme owner: [name]
Technical owner: [name]
Purpose: [explain/discuss/consult/other]
What is already decided? [answer]
What can employee input influence? [answer]
Audience and production brief
Record 1
Audience: In room
Needs to see/hear/do: [needs]
Participation route: [route]
Support owner: [name]
Approved alternative: [alternative]
Record 2
Audience: Remote
Needs to see/hear/do: [needs]
Participation route: [route]
Support owner: [name]
Approved alternative: [alternative]
Record 3
Audience: Other approved access route
Needs to see/hear/do: [needs]
Participation route: [route]
Support owner: [name]
Approved alternative: [alternative]
Recording/resource approval owner: [name]
Platform and technical requirements: [responsible specialist's assessed proposal; do not infer from this worksheet]
Question workflow
Collection: [route/owner]
Selection/grouping explanation to employees: [approved wording]
Moderator: [name]
Client answer approver: [name]
Privacy/anonymity description confirmed by responsible owner: [actual supported wording]
Record 1
Question reference: [reference]
Topic: [topic]
Status: [answered/pending/private route]
Answer owner: [name]
Approved response / next action: [action]
Follow-up route: [route]
[ ] Representative in-room and remote interactions rehearsed.
[ ] Technical and content readiness recorded separately.
[ ] Interruption message and alternative approved.
[ ] Unanswered-question owners assigned.