Production schedule worksheet
Editable event planning worksheet. Replace the placeholders and duplicate records as needed.
Event / date / timezone: [ ]
Document owner / version / issue time: [ ]
Venue contact / production lead / client approver: [ ]
Confirmed room-access conditions: [ ]
Required readiness checkpoint: [ ]
Removal and handback conditions: [ ]
Use actual agreed conditions. Do not assume a delivery time equals usable room access. Responsible specialists must confirm feasibility and required checks.
Record 1
Activity ID: P01
Planned start: [ ]
Planned finish: [ ]
Location: [ ]
Activity: Venue handover
Owner: [venue]
Predecessor ID / approval: [previous use complete]
Handover condition: Agreed area available under confirmed conditions
Receiving owner: [production]
Actual finish: [ ]
Status / exception: [ ]
Record 2
Activity ID: P02
Planned start: [ ]
Planned finish: [ ]
Location: [ ]
Activity: Agreed delivery sequence
Owner: [supplier lead]
Predecessor ID / approval: P01 / [access permission]
Handover condition: Items received in agreed work area
Receiving owner: [ ]
Actual finish: [ ]
Status / exception: [ ]
Record 3
Activity ID: P03
Planned start: [ ]
Planned finish: [ ]
Location: [ ]
Activity: Installation package [name]
Owner: [ ]
Predecessor ID / approval: [ ]
Handover condition: Ready for relevant checks
Receiving owner: [specialist]
Actual finish: [ ]
Status / exception: [ ]
Record 4
Activity ID: P04
Planned start: [ ]
Planned finish: [ ]
Location: [ ]
Activity: Checks and agreed approvals
Owner: [responsible lead]
Predecessor ID / approval: P03
Handover condition: Check results and open issues recorded
Receiving owner: [production lead]
Actual finish: [ ]
Status / exception: [ ]
Record 5
Activity ID: P05
Planned start: [ ]
Planned finish: [ ]
Location: [ ]
Activity: Rehearsal
Owner: [programme lead]
Predecessor ID / approval: P04 / approved content / people ready
Handover condition: Agreed sequence checked; exceptions owned
Receiving owner: [event lead]
Actual finish: [ ]
Status / exception: [ ]
Record 6
Activity ID: P06
Planned start: [ ]
Planned finish: [ ]
Location: [ ]
Activity: Readiness decision
Owner: [event lead]
Predecessor ID / approval: Relevant releases / status from leads
Handover condition: Proceed or hold recorded
Receiving owner: [guest lead]
Actual finish: [ ]
Status / exception: [ ]
Record 7
Activity ID: P07
Planned start: [ ]
Planned finish: [ ]
Location: [ ]
Activity: Removal
Owner: [production lead]
Predecessor ID / approval: Agreed release after guest operation
Handover condition: Area ready for handback
Receiving owner: [venue]
Actual finish: [ ]
Status / exception: [ ]
Record 8
Activity ID: P08
Planned start: [ ]
Planned finish: [ ]
Location: [ ]
Activity: Venue handback
Owner: [ ]
Predecessor ID / approval: P07
Handover condition: Outstanding items recorded / accepted
Receiving owner: [ ]
Actual finish: [ ]
Status / exception: [ ]
Schedule revision
Changed condition: [ ]
Affected activities and handovers: [ ]
Feasibility confirmed by: [ ]
Client decision / commercial approval: [ ]
New version issued to / acknowledgements: [ ]