Run-of-show worksheet
Editable event planning worksheet. Replace the placeholders and duplicate records as needed.
Event: [name]
Event date and timezone: [date / timezone]
Owner: [programme lead / show caller]
Version and issue time: [version / time]
Approved by: [client approver]
Supersedes: [previous version]
Distribution: [named leads]
Replace every placeholder. Rows below illustrate structure, not standard timings. This is a programme tool, not a safety approval.
Record 1
Cue ID: C01
Planned time / trigger: [doors released]
Duration: [ ]
Audience moment: Guests enter
Prerequisite / confirmation: Readiness release recorded
Cue owner: [ ]
Speaker / guest owner: [guest lead]
Content version: [holding visual]
Teams affected: Registration / hospitality / production
Fallback / decision owner: Hold instruction from [ ]
Actual time: [ ]
Record 2
Cue ID: C02
Planned time / trigger: [ ]
Duration: [ ]
Audience moment: Host introduction
Prerequisite / confirmation: Speaker ready confirmed by [ ]
Cue owner: [ ]
Speaker / guest owner: [speaker liaison]
Content version: [script version]
Teams affected: Stage / content / lighting
Fallback / decision owner: Approved host link [ ]
Actual time: [ ]
Record 3
Cue ID: C03
Planned time / trigger: [ ]
Duration: [ ]
Audience moment: Keynote
Prerequisite / confirmation: Approved deck checked
Cue owner: [ ]
Speaker / guest owner: [ ]
Content version: [deck version]
Teams affected: Content / stage
Fallback / decision owner: Approved alternative [ ]
Actual time: [ ]
Record 4
Cue ID: C04
Planned time / trigger: [hospitality ready]
Duration: [ ]
Audience moment: Transition to dinner
Prerequisite / confirmation: Next space released by [ ]
Cue owner: [ ]
Speaker / guest owner: [guest lead]
Content version: [host link]
Teams affected: Venue / hospitality / guest team
Fallback / decision owner: Hold / revised transition approved by [ ]
Actual time: [ ]
Change record
Record 1
Time: [ ]
Cue affected: [ ]
Previous instruction: [ ]
Approved replacement: [ ]
Approver: [ ]
Distributed by: [ ]
Acknowledged by: [ ]
Open rehearsal items
Record 1
Cue: [ ]
Issue: [ ]
Owner: [ ]
Decision required by: [ ]
Closure evidence: [ ]
Status: [ ]