Event BOQ and quotation comparison
Editable event planning worksheet. Replace the placeholders and duplicate records as needed.
Editable template. Use the same brief and assumptions for each proposal. Do not invent a rate for an unanswered line.
Event:
Brief / layout / programme version:
Currency:
Budget owner:
Client approver:
Review date:
Tax treatment reviewer:
Record 1
ID: 01
Deliverable and purpose: Planning and management deliverables
Quantity / basis: [enter value]
Duration: [enter value]
Fixed / per guest / step change / provisional: [enter value]
Proposal A scope and amount: [enter value]
Proposal B scope and amount: [enter value]
Missing or different scope: [enter value]
Responsibility: [enter value]
Decision: [enter value]
Record 2
ID: 02
Deliverable and purpose: Creative / content / revisions
Quantity / basis: [enter value]
Duration: [enter value]
Fixed / per guest / step change / provisional: [enter value]
Proposal A scope and amount: [enter value]
Proposal B scope and amount: [enter value]
Missing or different scope: [enter value]
Responsibility: [enter value]
Decision: [enter value]
Record 3
ID: 03
Deliverable and purpose: Venue and supporting spaces
Quantity / basis: [enter value]
Duration: [enter value]
Fixed / per guest / step change / provisional: [enter value]
Proposal A scope and amount: [enter value]
Proposal B scope and amount: [enter value]
Missing or different scope: [enter value]
Responsibility: [enter value]
Decision: [enter value]
Record 4
ID: 04
Deliverable and purpose: Access / setup / rehearsal / removal
Quantity / basis: [enter value]
Duration: [enter value]
Fixed / per guest / step change / provisional: [enter value]
Proposal A scope and amount: [enter value]
Proposal B scope and amount: [enter value]
Missing or different scope: [enter value]
Responsibility: [enter value]
Decision: [enter value]
Record 5
ID: 05
Deliverable and purpose: Production service including operators
Quantity / basis: [enter value]
Duration: [enter value]
Fixed / per guest / step change / provisional: [enter value]
Proposal A scope and amount: [enter value]
Proposal B scope and amount: [enter value]
Missing or different scope: [enter value]
Responsibility: [enter value]
Decision: [enter value]
Record 6
ID: 06
Deliverable and purpose: Registration / guest services
Quantity / basis: [enter value]
Duration: [enter value]
Fixed / per guest / step change / provisional: [enter value]
Proposal A scope and amount: [enter value]
Proposal B scope and amount: [enter value]
Missing or different scope: [enter value]
Responsibility: [enter value]
Decision: [enter value]
Record 7
ID: 07
Deliverable and purpose: Hospitality / guest materials
Quantity / basis: [enter value]
Duration: [enter value]
Fixed / per guest / step change / provisional: [enter value]
Proposal A scope and amount: [enter value]
Proposal B scope and amount: [enter value]
Missing or different scope: [enter value]
Responsibility: [enter value]
Decision: [enter value]
Record 8
ID: 08
Deliverable and purpose: Travel / accommodation where required
Quantity / basis: [enter value]
Duration: [enter value]
Fixed / per guest / step change / provisional: [enter value]
Proposal A scope and amount: [enter value]
Proposal B scope and amount: [enter value]
Missing or different scope: [enter value]
Responsibility: [enter value]
Decision: [enter value]
Record 9
ID: 09
Deliverable and purpose: Event-day coordination
Quantity / basis: [enter value]
Duration: [enter value]
Fixed / per guest / step change / provisional: [enter value]
Proposal A scope and amount: [enter value]
Proposal B scope and amount: [enter value]
Missing or different scope: [enter value]
Responsibility: [enter value]
Decision: [enter value]
Record 10
ID: 10
Deliverable and purpose: Post-event deliverables
Quantity / basis: [enter value]
Duration: [enter value]
Fixed / per guest / step change / provisional: [enter value]
Proposal A scope and amount: [enter value]
Proposal B scope and amount: [enter value]
Missing or different scope: [enter value]
Responsibility: [enter value]
Decision: [enter value]
Record 11
ID: 11
Deliverable and purpose: Identified contingency exposure
Quantity / basis: [enter value]
Duration: [enter value]
Fixed / per guest / step change / provisional: [enter value]
Proposal A scope and amount: [enter value]
Proposal B scope and amount: [enter value]
Missing or different scope: [enter value]
Responsibility: [enter value]
Decision: [enter value]
Commercial comparison
Record 1
Item: Subtotal for aligned scope
Proposal A: [enter value]
Proposal B: [enter value]
Review / decision owner: [enter value]
Record 2
Item: Tax as proposed by supplier; finance review
Proposal A: [enter value]
Proposal B: [enter value]
Review / decision owner: [enter value]
Record 3
Item: Total payable
Proposal A: [enter value]
Proposal B: [enter value]
Review / decision owner: [enter value]
Record 4
Item: Provisional / unpriced items
Proposal A: [enter value]
Proposal B: [enter value]
Review / decision owner: [enter value]
Record 5
Item: Quotation validity
Proposal A: [enter value]
Proposal B: [enter value]
Review / decision owner: [enter value]
Record 6
Item: Payment milestones
Proposal A: [enter value]
Proposal B: [enter value]
Review / decision owner: [enter value]
Record 7
Item: Cancellation / postponement terms
Proposal A: [enter value]
Proposal B: [enter value]
Review / decision owner: [enter value]
Record 8
Item: Agency fee scope
Proposal A: [enter value]
Proposal B: [enter value]
Review / decision owner: [enter value]
Record 9
Item: Availability / commitment status
Proposal A: [enter value]
Proposal B: [enter value]
Review / decision owner: [enter value]
Record Included elsewhere / Excluded / Not applicable / Unconfirmed explicitly. Do not make blank and zero interchangeable. Keep cash payable separate from any finance-approved tax recovery assumption.