Hotel package and agency responsibility matrix
Editable event planning worksheet. Replace the placeholders and duplicate records as needed.
Event / hotel:
Hotel offer reference / date:
Agency proposal reference / date:
Layout and programme version:
Record 1
Requirement: Main room
Hotel inclusion and conditions: [enter value]
Agency / supplier provision: [enter value]
Client provision: [enter value]
Period / quantity: [enter value]
Gap / overlap: [enter value]
Final owner: [enter value]
Record 2
Requirement: Supporting rooms / holding / storage
Hotel inclusion and conditions: [enter value]
Agency / supplier provision: [enter value]
Client provision: [enter value]
Period / quantity: [enter value]
Gap / overlap: [enter value]
Final owner: [enter value]
Record 3
Requirement: Foyer / registration
Hotel inclusion and conditions: [enter value]
Agency / supplier provision: [enter value]
Client provision: [enter value]
Period / quantity: [enter value]
Gap / overlap: [enter value]
Final owner: [enter value]
Record 4
Requirement: Furniture and linen
Hotel inclusion and conditions: [enter value]
Agency / supplier provision: [enter value]
Client provision: [enter value]
Period / quantity: [enter value]
Gap / overlap: [enter value]
Final owner: [enter value]
Record 5
Requirement: Food and beverage service
Hotel inclusion and conditions: [enter value]
Agency / supplier provision: [enter value]
Client provision: [enter value]
Period / quantity: [enter value]
Gap / overlap: [enter value]
Final owner: [enter value]
Record 6
Requirement: AV / operators / rehearsal
Hotel inclusion and conditions: [enter value]
Agency / supplier provision: [enter value]
Client provision: [enter value]
Period / quantity: [enter value]
Gap / overlap: [enter value]
Final owner: [enter value]
Record 7
Requirement: Power review / agreed provision
Hotel inclusion and conditions: [enter value]
Agency / supplier provision: [enter value]
Client provision: [enter value]
Period / quantity: [enter value]
Gap / overlap: [enter value]
Final owner: [enter value]
Record 8
Requirement: Event internet
Hotel inclusion and conditions: [enter value]
Agency / supplier provision: [enter value]
Client provision: [enter value]
Period / quantity: [enter value]
Gap / overlap: [enter value]
Final owner: [enter value]
Record 9
Requirement: Setup / early access / supervision
Hotel inclusion and conditions: [enter value]
Agency / supplier provision: [enter value]
Client provision: [enter value]
Period / quantity: [enter value]
Gap / overlap: [enter value]
Final owner: [enter value]
Record 10
Requirement: Cleaning / room reset
Hotel inclusion and conditions: [enter value]
Agency / supplier provision: [enter value]
Client provision: [enter value]
Period / quantity: [enter value]
Gap / overlap: [enter value]
Final owner: [enter value]
Record 11
Requirement: Delivery / collection / removal
Hotel inclusion and conditions: [enter value]
Agency / supplier provision: [enter value]
Client provision: [enter value]
Period / quantity: [enter value]
Gap / overlap: [enter value]
Final owner: [enter value]
Record 12
Requirement: Overtime / additional service
Hotel inclusion and conditions: [enter value]
Agency / supplier provision: [enter value]
Client provision: [enter value]
Period / quantity: [enter value]
Gap / overlap: [enter value]
Final owner: [enter value]
Final numbers deadline:
Menu / dietary information deadline:
External-supplier conditions:
Commercial review owner:
Approved exceptions: