| Area | Question / evidence required | Venue answer / document reference | Status | Responsible owner | Decision due | Consequence if unresolved |
|---|
| Brief | Does the proposed format and guest range fit the venue proposal? | | | | | |
| Layout | Current dimensioned plan and event-specific reviewed layout? | | | | | |
| Ceiling | Usable clearances and restrictions reviewed by responsible specialists? | | | | | |
| Audience | Seating format defined; agreed guest count for this layout? | | | | | |
| Visibility | Least favourable seats reviewed for the intended content? | | | | | |
| Control | Technical FOH/control footprint and requirements agreed? | | | | | |
| Registration | Arrival, waiting, queries and onward movement mapped? | | | | | |
| Access | Accessible guest routes reviewed with venue and responsible leads? | | | | | |
| Zoning | Guest, VIP, speaker/artist, vendor and service routes mapped? | | | | | |
| Support | Holding, preparation, storage and coordination spaces allocated? | | | | | |
| Exclusivity | Shared foyer, other functions and route use clarified? | | | | | |
| Handover | Exclusive room release time confirmed in writing? | | | | | |
| Delivery | Loading, lift/door restrictions and supplier route review complete? | | | | | |
| Rehearsal | Preparation/testing/rehearsal access agreed? | | | | | |
| Power | Named technical and venue owners; approved scope version recorded? | | | | | |
| Internet | Intended event use, provider responsibility and test agreed? | | | | | |
| Hotel package | Inclusions/exclusions matched to the actual brief? | | | | | |
| External vendors | Venue conditions and approval process confirmed? | | | | | |
| F&B | Service timings, final numbers and change deadlines confirmed? | | | | | |
| Reset | Guest destination and room work sequence agreed? | | | | | |
| Load-out | Removal timing, route and return-of-room owner agreed? | | | | | |
| Commercial | Contract/terms reviewed by authorised client owner? | | | | | |