Pre-opening readiness worksheet

Event / date / venue: [ ]

Checkpoint time agreed with leads: [ ]

Event lead / recorder: [ ]

Venue representative / relevant specialist leads: [ ]

This coordination worksheet does not replace venue approvals, professional inspections or an event-specific safety plan. A thirty-minute checkpoint is only an illustrative editorial example; set the actual gates early enough for the event. Do not use completion of this form as independent authority to open.

Each owner reports: READY / READY WITH AGREED LIMITATION / HOLD. A limitation requires its effect and acceptance to be recorded.

Area	Named owner	Confirmation required	Status	Exception / consequence	Decision owner	Required action / deadline	Closure evidence
Venue / relevant approvals	[ ]	Required releases obtained from responsible parties	[ ]	[ ]	[ ]	[ ]	[ ]
Production	[ ]	Agreed checks complete; remaining issues identified	[ ]	[ ]	[ ]	[ ]	[ ]
Programme	[ ]	Current running order confirmed	[ ]	[ ]	[ ]	[ ]	[ ]
Content	[ ]	Approved versions and check status confirmed	[ ]	[ ]	[ ]	[ ]	[ ]
Speakers / performers	[ ]	Next people ready and handover route known	[ ]	[ ]	[ ]	[ ]	[ ]
Guest operation	[ ]	Registration and agreed routes ready	[ ]	[ ]	[ ]	[ ]	[ ]
Hospitality	[ ]	Opening service and next transition status confirmed	[ ]	[ ]	[ ]	[ ]	[ ]
Communications	[ ]	Escalation contacts and client approver reachable	[ ]	[ ]	[ ]	[ ]	[ ]
Contingencies	[ ]	Current exceptions and next decision checkpoints known	[ ]	[ ]	[ ]	[ ]	[ ]

Decision: [proceed in agreed form / hold / other authorised decision]

Made by and basis: [ ]

Relevant releases confirmed: [ ]

Time and next review: [ ]

Instruction distributed by / to: [ ]

Guest communication owner if held: [ ]

ThreeSixZero · Event planning worksheet. Adapt to your agreed scope and responsibilities.