Hotel package and agency responsibility matrix

Event / hotel:

Hotel offer reference / date:

Agency proposal reference / date:

Layout and programme version:

Requirement	Hotel inclusion and conditions	Agency / supplier provision	Client provision	Period / quantity	Gap / overlap	Final owner
Main room
Supporting rooms / holding / storage
Foyer / registration
Furniture and linen
Food and beverage service
AV / operators / rehearsal
Power review / agreed provision
Event internet
Setup / early access / supervision
Cleaning / room reset
Delivery / collection / removal
Overtime / additional service

Final numbers deadline:

Menu / dietary information deadline:

External-supplier conditions:

Commercial review owner:

Approved exceptions:

ThreeSixZero · Event planning worksheet. Adapt to your agreed scope and responsibilities.