Town-hall and Q&A worksheet

Event: [name] | Communications owner: [name] | Programme owner: [name] | Technical owner: [name]

Purpose: [explain/discuss/consult/other]

What is already decided? [answer]

What can employee input influence? [answer]

Audience and production brief

Audience	Needs to see/hear/do	Participation route	Support owner	Approved alternative
In room	[needs]	[route]	[name]	[alternative]
Remote	[needs]	[route]	[name]	[alternative]
Other approved access route	[needs]	[route]	[name]	[alternative]

Recording/resource approval owner: [name]

Platform and technical requirements: [responsible specialist's assessed proposal; do not infer from this worksheet]

Collection: [route/owner]

Selection/grouping explanation to employees: [approved wording]

Moderator: [name] | Client answer approver: [name]

Privacy/anonymity description confirmed by responsible owner: [actual supported wording]

Question reference	Topic	Status	Answer owner	Approved response / next action	Follow-up route
[reference]	[topic]	[answered/pending/private route]	[name]	[action]	[route]

• [ ] Representative in-room and remote interactions rehearsed.

• [ ] Technical and content readiness recorded separately.

• [ ] Interruption message and alternative approved.

• [ ] Unanswered-question owners assigned.

ThreeSixZero · Event planning worksheet. Adapt to your agreed scope and responsibilities.