Production schedule worksheet

Event / date / timezone: [ ]

Document owner / version / issue time: [ ]

Venue contact / production lead / client approver: [ ]

Confirmed room-access conditions: [ ]

Required readiness checkpoint: [ ]

Removal and handback conditions: [ ]

Use actual agreed conditions. Do not assume a delivery time equals usable room access. Responsible specialists must confirm feasibility and required checks.

Activity ID	Planned start	Planned finish	Location	Activity	Owner	Predecessor ID / approval	Handover condition	Receiving owner	Actual finish	Status / exception
P01	[ ]	[ ]	[ ]	Venue handover	[venue]	[previous use complete]	Agreed area available under confirmed conditions	[production]	[ ]	[ ]
P02	[ ]	[ ]	[ ]	Agreed delivery sequence	[supplier lead]	P01 / [access permission]	Items received in agreed work area	[ ]	[ ]	[ ]
P03	[ ]	[ ]	[ ]	Installation package [name]	[ ]	[ ]	Ready for relevant checks	[specialist]	[ ]	[ ]
P04	[ ]	[ ]	[ ]	Checks and agreed approvals	[responsible lead]	P03	Check results and open issues recorded	[production lead]	[ ]	[ ]
P05	[ ]	[ ]	[ ]	Rehearsal	[programme lead]	P04 / approved content / people ready	Agreed sequence checked; exceptions owned	[event lead]	[ ]	[ ]
P06	[ ]	[ ]	[ ]	Readiness decision	[event lead]	Relevant releases / status from leads	Proceed or hold recorded	[guest lead]	[ ]	[ ]
P07	[ ]	[ ]	[ ]	Removal	[production lead]	Agreed release after guest operation	Area ready for handback	[venue]	[ ]	[ ]
P08	[ ]	[ ]	[ ]	Venue handback	[ ]	P07	Outstanding items recorded / accepted	[ ]	[ ]	[ ]

Schedule revision

Changed condition: [ ]

Affected activities and handovers: [ ]

Feasibility confirmed by: [ ]

Client decision / commercial approval: [ ]

New version issued to / acknowledgements: [ ]

ThreeSixZero · Event planning worksheet. Adapt to your agreed scope and responsibilities.