Run-of-show worksheet

Event: [name]

Event date and timezone: [date / timezone]

Owner: [programme lead / show caller]

Version and issue time: [version / time]

Approved by: [client approver]

Supersedes: [previous version]

Distribution: [named leads]

Replace every placeholder. Rows below illustrate structure, not standard timings. This is a programme tool, not a safety approval.

Cue ID	Planned time / trigger	Duration	Audience moment	Prerequisite / confirmation	Cue owner	Speaker / guest owner	Content version	Teams affected	Fallback / decision owner	Actual time
C01	[doors released]	[ ]	Guests enter	Readiness release recorded	[ ]	[guest lead]	[holding visual]	Registration / hospitality / production	Hold instruction from [ ]	[ ]
C02	[ ]	[ ]	Host introduction	Speaker ready confirmed by [ ]	[ ]	[speaker liaison]	[script version]	Stage / content / lighting	Approved host link [ ]	[ ]
C03	[ ]	[ ]	Keynote	Approved deck checked	[ ]	[ ]	[deck version]	Content / stage	Approved alternative [ ]	[ ]
C04	[hospitality ready]	[ ]	Transition to dinner	Next space released by [ ]	[ ]	[guest lead]	[host link]	Venue / hospitality / guest team	Hold / revised transition approved by [ ]	[ ]

Change record

Time	Cue affected	Previous instruction	Approved replacement	Approver	Distributed by	Acknowledged by
[ ]	[ ]	[ ]	[ ]	[ ]	[ ]	[ ]

Cue	Issue	Owner	Decision required by	Closure evidence	Status
[ ]	[ ]	[ ]	[ ]	[ ]	[ ]

ThreeSixZero · Event planning worksheet. Adapt to your agreed scope and responsibilities.